OFFICERS OF GLRLSP FOR 2011-2012

President: Sheila Brown, PP, PLS, CDT

Recording Secretary:  Anne Smith, PP, PLS

Treasurer:  Rita Thatcher, CPS, ALS

State Director:  Ann Simmons

Past President:   Rita Thatcher, CPS, ALS

Parliamentarian:  Judy Davis

Corresponding Secretary:  Mary Hand, PP, PLS

CODE OF ETHICS

Members of NALS - the national association for legal professionals are bound by the objectives of this Association and the standards of conduct required of the legal profession.

Every member shall:

• Encourage respect for the law and the administration of justice;
• Observe rules governing privileged communications and confidential information;
• Promote and exemplify high standards of loyalty, cooperation, and courtesy;
• Perform all duties of the profession with integrity and competence; and
• Pursue a high order of professional attainment.

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BYLAWS

OF

GREATER LITTLE ROCK LEGAL SUPPORT PROFESSIONALS

ARTICLE I

NAME

The name of this Association is Greater Little Rock Legal Support Professionals (hereinafter "Association"), a chartered association of NALS, Inc. (hereinafter "NALS"), an Oklahoma not-for-profit corporation, and shall be affiliated with AALS . . . the Association for Arkansas Legal Support Professionals (hereinafter AALS). This Association is nonunion, nonpartisan, nonsectarian, and nonprofit.

ARTICLE II

PURPOSE

The purpose of this Association is to:

• Carry on a program for the further education of those engaged in legal support work and to cooperate with attorneys, judges, and bar associations in stimulating a high order of professional standards and ethics among those persons engaged as legal support professionals in private and corporate law offices, trust companies, various courts, and municipal and governmental agencies; and
• Promote the objectives of NALS.

ARTICLE III

MEMBERSHIP

Section 1. Qualification. Individual members shall consist of those persons engaged in work of a legal nature who agree to comply with NALS Code of Ethics and Professional Responsibility.

Section 2. Member in Good Standing Defined. A member, to be in good standing, shall be current in the payment of dues or other accounts payable to NALS (as defined in Article IV, Dues and Fees), and/or payment of dues to the local chapter or the state association, as applicable.

Section 3. Voting Membership. The voting membership in this Association shall be the voting members defined under member classification below.

Section 4. Member Classifications. Member classifications are:

(A) Voting Members:

(1) Individual

(2) Retired

(3) Life

(B)Nonvoting Members:

(1) Student

(2) Associate

(3) Honorary

Individual members shall be members in good standing, who meet the qualifications set forth in Article III, Section1, above. Individual members shall be primary members of only one chapter association. An individual member may maintain membership as long as dues are continuously paid, even if the member no longer engages in work of a legal nature.

Retired members shall be members in good standing, who are retired and have a total of five consecutive years as a member immediately prior to retirement, and who have either attained age 62 or have retired due to physical disability.

Life members include qualified NALS life members. A member may not be a life member of a chapter without also being a NALS life member. NALS life members are required to pay state and local association dues.

Student members include students attending an accredited program relating to work of a legal nature and are classified by that school as a full time student and may not vote or hold elective office.

Associate members include educators, judges, and attorneys, who may not vote or hold elective office. Individual members may transfer to associate membership upon qualifying for associate membership.

Honorary members are selected by the executive committee because of outstanding or special service for the legal profession or for this Association. They may not vote or hold elective office.

Section 3. Secondary Members. Any individual member of another chapter or state association may apply for secondary membership. Secondary members may not vote or hold elective office. An application form for this purpose is attached as ExhibitA.

ARTICLE IV

DUES AND FEES

The executive committee shall establish dues and fees for all classes of membership. Members whose dues shall not have been paid by the date the dues become delinquent may be reinstated during the one-year period immediately following such lapse upon payment of any reinstatement fees. Members whose dues have lapsed for more than one year shall be required to apply as a new member. Honorary members are not required to pay dues.

ARTICLE V

MEMBER MEETINGS AND VOTING

Section 1. Annual Meetings. An annual meeting of this Association shall be held at such place and date as may be determined by this Association. Notice of the annual meeting shall be given to the voting members at least ten (10) days prior to such meeting.

Section 2. Regular Meetings. Regular meetings shall be held at such time and place as fixed by the membership. Notice of any change in the regular meeting date, time, and place shall be furnished to all Members at least ten (10) days prior to the new date.

Section 3. Special Meetings. Special meetings may be called by the executive committee, or by the president upon request of five percent or more of the voting members. The purpose of such special meeting shall be stated in the call. Except in cases of emergency, at least five (5) days written notice shall be given.

Section 4. Voting Members and Power. The voting members of this Association are listed in Article III, Membership. The voting power is the total number of voting members in good standing on the date of the meeting. In the event of a meeting, a quorum for the transaction of business shall be the voting members actually in attendance at said meeting at the time the voting takes place. Any business transacted at a meeting of voting members at which a quorum is present shall be valid providing it is approved by a majority of those present and voting.

Section 5. Voting Method. Voting for officers and proposals shall be by preferential voting when there are two or more candidates for an office. A majority of the votes cast will be required to elect officers or to pass proposals. Proposals to be offered to the voting members for a vote, other than elections, shall first be approved by the executive committee unless a proposal is submitted by two and one-half percent of all the voting members through a petition, in which case executive committee approval is not necessary. Voting shall be in person at the annual meeting, unless the executive committee determines that electronic or mail vote is feasible.

Section 6. Rights of Membership. Except as expressly delegated to the executive committee, all rights of membership as to voting for the election of officers, disposition of all or substantially all of the assets of this Association, merger with outside corporations or associations, or dissolution or withdrawal are vested in the voting members.

Section 7. Voting on Amendments to Bylaws. The voting members have the exclusive rights to vote on any amendments to bylaws which would:

A. Materially or adversely affect the rights of members as to voting, dissolution, redemption, or transfer.

B. Effect an exchange, reclassification, or cancellation of all or part of the memberships.

C. Authorize a new class of membership.

D. Change the provisions for election of officers.

E. Adopt any name change of the Association.

Section 8. Quorum. A quorum for transaction of business at any regular, special or annual meeting shall be the number of Members present as long as there are two or more, at any regular or special meeting.

ARTICLE VI

OFFICERS/EXECUTIVE COMMITTEE

Section 1. Composition. The elected officers of this Association shall be the president, president-elect, recording secretary, treasurer, and state director. The appointed officers shall be parliamentarian, corresponding secretary and such other officers as are deemed appropriate. The executive committee consists of the elected officers, the immediate past president, the parliamentarian, and the corresponding secretary.

Section 2. Qualifications. Only members in good standing and who have not been subject to disciplinary action within the past three (3) years of the time of election or appointment shall be eligible to hold office. Where it might be necessary, a member may hold two offices, with the exception of president and president-elect, but will only have one vote. A candidate for president-elect shall have served as a member of the executive committee for at least one year immediately prior to nomination; however, if circumstances exist which would make this qualification impracticable, then the requirement for one years service may be waived.

Section 3. Term of Office. The term of office for all elected officers shall be one year, beginning at such time as determined by the EC and as set forth in the ballot (or, if such period extends beyond the one-year period, until their successor is elected or appointed). The president-elect shall automatically succeed to the office of president at the end of the next annual meeting following election. Except for the president and president-elect, officers shall be eligible for re-election to the same office for one successive term.

Section 4. Vacancies. A vacancy in the office of president shall automatically be filled by the president-elect. A vacancy in the other elected offices shall be filled as outlined in the standing rules.

Section 5. Duties.

President. The president shall preside at all meetings of this Association and at regular and special meetings of the executive committee; shall recommend appointments and committee chairmen and members, subject to the approval of the executive committee; and shall generally manage the day-to-day business of this Association. The president serves as an ex-officio member of all committees, except for nominations and audit, and is a signer on all bank accounts.

President-elect. The president-elect shall assume the duties of president in the absence of the president, is a signer on all bank accounts, and shall perform such other duties as are assigned by the president or the executive committee.

Secretary. The secretary shall keep the minutes of all meetings; give all notices in accordance with the provisions of the bylaws and standing rules; be custodian of records; coordinate with the president or other officers in timely furnishing reports and other required information to NALS and/or AALS.

Treasurer. The treasurer shall oversee the financial affairs under the direction of the executive committee; sign checks for authorized disbursements; and perform such other duties as are assigned by the president or the executive committee.

State Director. The state director shall attend all state meetings and serve as a liaison officer between the chapter and AALS, reporting all information to the chapter and keeping the chapter advised of all pertinent information.

Section 6. Authority and Responsibility. The executive committee may take action in the place and stead of the members between meetings on all matters, except those specifically reserved to the members by these bylaws. The executive committee shall routinely review the financial affairs of this Association. Actions of the executive committee shall be reported to the members by mail or at the next business meeting. Business of the executive committee may be conducted by mail, telephone, electronic mail, or meetings.

Section 7. Meetings. The executive committee shall hold a regular monthly meeting at such time and place as may be designated by the executive committee and may hold such other meetings as the president or executive committee shall call. Notices of regular and special meetings of the executive committee shall be given to all members of the executive committee, giving the date, time and place of the meeting and, in case of a special meeting, the purposes for which the meeting is called.

Section 8. Quorum. A majority of the members of the executive committee shall constitute a quorum for the transaction of business at any meeting. Any business transacted at a meeting at which a quorum is present shall be valid provided it is by a majority of those present and voting.

ARTICLE VII

STANDING AND SPECIAL COMMITTEES

The president and executive committee have the authority to appoint standing and special committees as they deem necessary. Any appointment by the president is subject to approval of the executive committee.

ARTICLE VIII

GENERAL PROVISIONS

Section 1. Fiscal Year. The fiscal year shall be May 1 through April 30 of the following year.

Section 2. Conformance to NALS/AALS Bylaws. The bylaws shall conform to and shall not be in conflict with any bylaw or amendment thereto which has been or which will be adopted by NALS or AALS. Any provision that is in conflict with the bylaws of NALS or AALS shall be deemed to be void and unenforceable.

Section 3. Appeals. A member who has been disciplined, expelled, suspended, or had membership terminated in a chartered chapter or in a chartered state association shall not have the right to appeal to NALS without first exhausting all administrative remedies for both review and appeal as provided for in the bylaws, standing rules, and regulations of this Association and AALS.

ARTICLE IX

PARLIAMENTARY AUTHORITY

Subject to NALS, AALS and this Associations bylaws, standing rules, and any other procedures or articles of incorporation, proceedings at any meeting of this Association shall be governed by the current edition of Roberts Rules of Order Newly Revised.

ARTICLE X

AMENDMENTS

Section 1. Procedures. These bylaws may be amended, after proper notice as set out herein of any proposed amendment has been given to the members, by either of the following methods:

The executive committee may, by a two-thirds vote, amend any bylaw not requiring a vote of the voting members as provided in the bylaws of NALS in Article VI, Section 6; or

The voting members may amend any bylaw by a two-thirds vote.

Section 2. Notice. Notice of proposed bylaw amendments must be given by the recording secretary to the appropriate voting members at least thirty (30) days before the vote is scheduled.

Section 3. Effective Date. Amendments to these bylaws shall take effect immediately upon adoption unless otherwise specified.

Section 4. Grammatical and Correlation Changes. Automatic grammatical and correlation changes in these bylaws or amendments thereto, which in no way alter the intent of the respective bylaw or amendment thereto, shall be effected by the parliamentarian subject to the approval of the president.

Section 5. Suspension. Any bylaw relating to procedural matters, which does not require prior notice to be given or a vote by ballot, may be suspended in case of emergency by a two-thirds vote of the active members present at a regular meeting.

Section 6. Certification. After adoption by the members, the recording secretary shall prepare a certificate of adoption, which certificate shall certify the date such amendment was adopted and that such amendment is not in conflict with AALS and NALS bylaws. A sample certificate for this purpose is attached as Exhibit B. The parliamentarian shall forward two executed copies of such certificate amendment to the state parliamentarian.

ARTICLE XI

DISSOLUTION OR WITHDRAWAL

In the event of dissolution or withdrawal from AALS and NALS, the procedures set forth in NALS bylaws, standing rules, and established procedures shall govern.

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EXHIBIT A

Greater Little Rock Legal Support Professionals

Application for Secondary Membership

NAME:

ADDRESS:

TELEPHONE: (Office)

(Home)

I hereby affirm that:

A. I am a member in good standing of NALS, Inc. Member

No.:

B: I am a member in good standing of

(state association, if applicable)

C. I am a member in good standing of

(local chapter, if applicable)

Verification of Current Membership:

(Signature of Chapter/State President) Date

Print Name of President:

Make check for $10 payable to Greater Little Rock Legal Support Professionals.

Mail to:
(print your name and address)

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EXHIBIT B

CERTIFICATION OF ADOPTION OF REVISION / AMENDMENTS TO BYLAWS

I certify that at a meeting of Greater Little Rock Legal Support Professionals (Arkansas) held on the ______ day of , revision / amendments to its bylaws as set forth herein were adopted after proper notice duly given. Such revision / amendments are not in conflict with NALS and AALS bylaws.

Dated:

_________________________________

Recording Secretary

___________________________________

Mailing Address

___________________________________

City, State, Zip

APPROVED this ______ day of ___________________, .

__________________________________

AALS Parliamentarian

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STANDING RULES

OF

GREATER LITTLE ROCK LEGAL SUPPORT PROFESSIONALS

Revised July, 2010

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EXHIBITS

Exhibit A CLEC Guidelines

Exhibit B Guideline for The Legalaire

Attachment 1 Sample of AALS Chapter Publication Competition Rules

Exhibit C Award of Excellence Competition Rules and Regulations and Application Form

Exhibit D Guidelines for Boss of the Year Competition and Application Form

Exhibit E Guidelines for Selection of Outstanding New Member

Exhibit F Checklist for NALS Legal Training Course

Exhibit G Mildred Schaer Brown Scholarship Program

Exhibit H Rules and Regulations for the Chair of Scholarship Program

Exhibit I Rules and Regulations for Scholarship Applicants

Exhibit J Scholarship Application Form

STANDING RULES OF

GREATER LITTLE ROCK LEGAL SUPPORT PROFESSIONALS

ARTICLE I

CHARTER

Section 1. Name.The name of the Association is Greater Little Rock Legal Support Professionals (hereinafter Association). It is chartered by NALS, Inc., an Oklahoma not-for-profit corporation (hereinafter NALS), and shall be affiliated with AALS . . . the Association for Arkansas Legal Support Professionals (hereinafter AALS). Whenever the term Member is used throughout this document, the meaning is an active individual member of the Greater Little Rock Legal Support Professionals.

Section 2. Withdrawal or Dissolution.The Associations charter may be withdrawn or dissolved following NALS receipt of a petition for withdrawal or dissolution, approval of the NALS board of directors, or request of the NALS secretary/treasurer for a delinquency and upon compliance with the restrictions against transfer of funds. Prior to dissolution or withdrawal, the assets of the Association must be distributed as set forth in NALS bylaws. Upon revocation of the charter, the Association is no longer entitled to use the Associations name or purport to be affiliated with NALS.

ARTICLE II

MEMBERSHIP

Section 1. Qualification. Individual members shall consist of those persons employed by a company or individually engaged in work of a legal nature. A person previously convicted or serving a sentence for a felony conviction is not eligible for membership. Member classifications include:

A. Voting Members:

(1) Individual

(2) Retired

(3) Life

B. Nonvoting Members:

(1) Student

(2) Associate

(3) Honorary

as defined in the bylaws of the Association (Bylaws). Individual Members may maintain their membership as long as dues are continuously paid, even if the Member no longer engages in work of a legal nature.

Section 2. Application and Nomination for Membership.

A. Life, New, Associate and Student Membership.An application for membership may be obtained from www.nals.org. The application, accompanied by appropriate membership dues, shall be returned to NALS. NALS will forward the local dues to the appropriate Membership Chair of the Association (Membership Chair) upon approval.

B. Secondary Membership.An application for membership, accompanied by dues as set out in the Standing Rules, shall be presented to the Membership Chair. The Membership Chair shall review the application to determine that the applicant meets membership requirements and report to the Executive Committee of the Association (the EC), who, upon majority vote, shall approve or reject the same. Upon determining that the applicant meets membership requirements, the applicant shall be advised of acceptance into membership. A copy of this application is attached as Exhibit A of the Bylaws.

C. Honorary Membership.Nomination for honorary membership, giving the name and qualifications of the proposed candidate, shall be submitted in writing to the Membership Chair. The Membership Chair shall investigate the qualifications of the nominee and report to the EC, who, upon majority vote, shall approve or reject the same. After approval by a majority vote, the EC shall submit the nomination to the Association membership. After approval by a two-thirds vote of the membership present, the nominee will become an honorary member. An honorary member is exempt from payment of dues.

Section 3. Reinstatement.

A. Non-renewing Members may be reinstated during the one year period immediately following such lapse upon payment of any reinstatement fee as provided in NALS bylaws or standing rules and also upon payment of all current year national, state and local dues.

B. Non-renewing Members whose dues have lapsed for more than one year must comply with Article IV of the Bylaws.

C. No reinstated Member shall be subject to the penalty payment of dues for the years intervening.

Section 4. Transfers. Members may transfer from another chapter of NALS. The transfer shall be effective when NALS receives an acknowledgment of the transfer from the new chapter. NALS will notify the Members former chapter of the transfer.

ARTICLE III

DUES, FEES, AND EXPENSES

Section 1. Due Date.All dues levied on Members shall be due on the first day of the month following the anniversary date established by NALS, and shall be delinquent 30 days after the due date. Dues shall be paid each year directly to NALS on or before the first day of the next month following the established due date.

Section 2. Dues.

A. Individual Members.NALS dues shall be $90 per year for all members residing in theUnited States and $120 per year for all international members residing outside theUnited States. A $10 processing fee shall be submitted to NALS with each individual new member application. AALS dues are $20 per year and Association dues are $10 per year.

B. Retired Members.Dues shall be one-half of the dues of individual members.

C. Life Members.NALS dues shall be $750 for individual members. NALS life members are required to continue payment of annual dues to the Association.

D. Associate Members.Dues shall be one-half the amount of individual members.

E. Honorary Members.Honorary members shall not pay dues.

F. Secondary Members.Dues for secondary membership are $10 per year.

G. Student Members.Dues for student members shall be $5 per year. Association dues are waived for the first year of student membership. NALS dues are $19 per year for student members. Student members may continue at the student classification for one (1) year once the student is no longer classified as a full time student.

Section 3. Reinstatement Fees.A reinstatement fee of $5 shall be due for Members whose dues have not been received by NALS within one month following the Members anniversary date.

Section 4. Remittances.All funds shall be inU.S. funds. All dues and fees shall be sent directly to NALS for processing. At the beginning of each month, Association dues will be sent to the Association with roster information. Dues for an associate or student member of the Association and not NALS shall be paid directly to the Association.

Section 5. Assessments.Assessments for any purpose may be levied in the following manner:

A. Resolution setting forth the amount and purpose for which the assessment is to be used shall be presented at a regular meeting of the Association.

B. Not less than one month after presentation of such resolution, it shall be voted upon and may be adopted by a two-thirds vote of the members present.

Section 6. Refund of Dues.Except as to Members transferring from the Association, there shall be no refund of dues. Dues of a Member transferring to another association may be prorated.

Section 7. Compensation and Reimbursement of Expenses.No officer, director, committee chair, or other Member shall be compensated for duties performed or services rendered on behalf of the Association. Reimbursement of reasonable expenses, however, may be made to any officer, director, committee chair or other Member upon approval by a majority vote at a regular or special meeting of the membership, specifying the identity of the person, the purpose of the expense, and the amount of such reimbursement.

A. Expenses of elected and appointed officers and committee chairs which may be approved by the Association shall include, but not be limited to, postage, telephone, facsimile, copy costs, and other necessary expenses incident to their respective offices for the performance of their duties, upon approval of the EC.

B. The state director, or appointed alternate if applicable, may be reimbursed for expenses for attending AALS business meetings, mileage (to be determined by the current IRS rate of cents per mile), room cost, and full registration if not reimbursed by the state directors employer.

C. The Association may contribute to the expenses of any Member attending any meeting of AALS and NALS as funds are available.

ARTICLE IV

MEMBER AND EXECUTIVE COMMITTEE MEETINGS

Section 1. Member Notice.Notice shall be given to all voting Members. The notice shall be distributed at least 10 days prior to the meeting and shall include the date, time, and place of the meeting.

Section 2. Limitation of Speakers and Debate.A speaker may not speak more than twice on any one motion, except on order or request of the chair. The chair may limit time for debate on any subject. Debate shall alternate between pro and con on any motion. If there is not a speaker who wishes to be recognized in opposition to the immediate past speaker, debate shall be considered closed.

Section 3. Site.The site of regular and annual meetings shall be determined by the EC.

Section 4. Destruction of Ballots.All ballots used in voting at an EC or membership meeting shall be destroyed at the direction of the president after adjournment of said meeting. Ballots from a mail or electronic vote shall be destroyed at the direction of the president 30 days after the vote has been certified.

ARTICLE V

NOMINATIONS AND ELECTIONS

Section 1. Nominating Committee.At the regular meeting held in November, the president shall appoint a nominating committee of not more than three (3) members. It shall be the duty of this committee to receive nominations, secure acceptance of nominees, and prepare a ballot, containing, in alphabetical order, the names of all nominees for each office. Nominations may also be made from the floor at the time of election for any office. At the annual meeting, this committee shall serve as tellers for the elections.

Section 2. Election at Annual Meeting.The officers, as set forth in Article VI, Section 1 of the Bylaws, shall be elected at the annual meeting held in February of each year, or at any meeting decided upon by the membership and of which the Members are duly notified.

Section 3. Voting.Voting shall be by written ballot and a majority of the votes cast shall be necessary to elect for any office listed. The person having the lowest number of votes on each ballot shall be eliminated until a majority vote is reached. In the event of a tie, the membership shall proceed to vote by ballot to dissolve such tie, and should a third ballot fail to break the tie, lot shall determine the winner. Should there be but one nominee for any office, the officer may be elected by voice vote instead of by ballot.

Section 4. Installation of Officers.The elected officers shall be installed with appropriate ceremonies at the discretion of the newly elected president.

Section 5. Vacancies.In the event of a vacancy in the office of president, the president-elect shall succeed to such office for the unexpired portion of the term. The elevation of the president-elect to fill such vacancy shall not preclude the president-elect from automatically serving as president for a full term of office to which said president-elect was earlier elected. Other vacancies shall be filled as follows:

A. If a vacancy occurs in the office of president-elect, the position shall remain vacant for the remainder of the year. At the next election of officers, candidates for both president and president-elect shall appear on the ballot, which is the only time the office of president will appear on said ballot.

B. An elective office shall be filled by vote of the membership at the next regular meeting; and,

C. The president shall fill any appointive office or committee chairmanship as soon as possible after such vacancy occurs, such appointment to be approved by the EC.

Section 6. Declaring Vacancy in Office or Chairmanship.The EC shall have the power to declare a vacancy in any office or chairmanship if any officer or chair does not perform the duties of the office or chairmanship by reason of absence for three successive regular meetings unless such absence is deemed by the EC to have been unavoidable.

ARTICLE VI

DUTIES OF OFFICERS

In addition to the duties of officers set forth in Article VI, Duties of Officers, of the Bylaws, the following officers shall:

Elective Offices:

President

A. Obtain and read information from NALS and AALS, and disseminate to the appropriate officers and chairs any information pertinent to their responsibility.

B. Hold regular meetings of the EC prior to each regular meeting.

C. Be the liaison between NALS and AALS and the Association, receiving all mailings and coordinating all matters pertaining to NALS and AALS affairs and making timely reports of NALS and AALS activities to the Association.

D. Present each new Member, upon installation, with a current membership information packet and an association pin, to be provided by the president-elect.

1. Transfer all files and information to successor at the end of term.

President-Elect

A. Serve as the Membership Chair and respond to all inquiries for membership. This officer shall have on hand pins and packets of all material on membership furnished by NALS and AALS for presentation to new members.

B. Plan and host a membership luncheon once each year for the purpose of obtaining new Members. All prospective and new Members may be guests at this function, as funds allow.

C. If determined by the Members, conduct a new member competition each year with the winner of said competition receiving the Outstanding New Member award. Guidelines for the selection of the Outstanding New Member are attached as Exhibit E.

1. Transfer all files and information to successor at the end of term.

Recording Secretary

A. Record, transcribe and distribute minutes of all meetings of the membership and the EC.

B. Be responsible for destroying immediately all ballots after they have served their purpose.

C. Forward any amendments of Bylaws to AALS Parliamentarian for approval.

D. Transfer all files and information to successor at the end of term.

Treasurer

A. At the beginning of term of office, advise the appropriate banking institution of the names of persons who shall be authorized to sign checks and withdraw money.

B. Within thirty (30) days after installation, the treasurer shall prepare a roster of new officers and committee chairs and supply copies to the Members, AALS, NALS and the Regional Director. The treasurer shall send notice of all subsequent changes in such roster to AALS, NALS and the Regional Director.

C. Except for budgeted items, present to the EC all expenses for approval of payment.

D. Deposit the funds of the Association in the designated banking institution accounts.

E. Upon receipt of each members dues from NALS, deposit $1 per capita to the Mildred Schaer Brown Scholarship Fund.

E. Close books of account; obtain new bank signature cards; and facilitate the annual audit so that all files and pertinent information can be transferred to the new team immediately following installation of officers.

State Director

A. Maintain a complete file, including copies of the minutes of all AALS business meetings and the AALS bylaws and standing rules.

B. Represent local chapter at each AALS business meeting. Prepare a written report from the Association for each issue of The Informer.

C. Prepare a written report of AALS business meetings for Members and advise the president in advance of meetings, dates and matters requiring vote of the membership.

Appointive Officers

Parliamentarian

A. Interpret the Bylaws upon request and keep members informed as to changes in bylaws and rules of the Association and of AALS and NALS; and,

B. Review all proposed amendments to the Bylaws and present recommendations to the EC.

Corresponding Secretary

A. Prepare all correspondence as may be assigned by the president and/or the EC and keep an accurate record thereof; and

B. Perform such other duties as may be assigned by the president and/or the EC.

ARTICLE VII

COMMITTEES

Section 1. Standing Committees. Within 30 days after election of officers and subject to the approval of the EC, the president shall appoint the chairs and members of the following committees to carry out the purposes, business and programs of the Association:

Bar Liaison. This committee is the liaison with local and/or state bar associations in seeking endorsement and approval of various projects of the Association and coordinating volunteers for the bar association projects as requested. This committee shall also work in conjunction and cooperation with the CLEC.

Certification. This committee shall work with the respective AALS and NALS Certification chairs in making available to Members information concerning certification programs. This committee shall also work in conjunction and cooperation with the CLEC.

Continuing Legal Education Committee (the CLEC). The chair shall assume responsibility for the leadership and direction of the Associations legal education programs and projects, including but not limited to monthly meetings, seminars, and training courses which are sponsored by the Association. This committee shall consist of the chairs of the following committees: Program/CLE, Bar Liaison, Certification, NALS Legal Training Course, and Day-In-Court. In addition to the duties and responsibilities assigned to each chair pursuant to the Bylaws and these Standing Rules, this committee shall be responsible for providing all legal education materials as shall be requested or required by the Publication Chair. See Exhibit A for guidelines.

Day-In-Court. This committee shall make all arrangements for the annual day-in-court event, publicize it, and make proper reports to NALS and AALS day-in-court chairs, and also furnish material for local and state history books. This committee shall also work in conjunction and cooperation with the CLEC.

Historian. The Historian shall keep an annual record of the activities of the Association and shall supply the AALS Historian with material to include in the AALS Presidents history book. The Historian shall also submit the Associations history book in the annual history book competition at the annual AALS conference. The Historian shall present the history book to the retiring president for the presidents term of office.

Job Bank. The Job Bank chair shall receive notices of positions available from time to time in offices engaged in work of a legal nature and make information available to Members. No charge shall be made to any Member or prospective employer.

Membership. The president-elect shall chair this committee. The committee shall solicit new Members. Applications shall be made upon standard forms found at www.nals.org.

Program/CLE. This committee shall plan and provide the program at all meetings. This committee shall also work in conjunction and cooperation with the CLEC.

Public Relations. This committee shall be responsible for all press releases and television and radio coverage. The chair shall furnish to the Historian two copies of all press releases. All news clippings shall bear the name of paper and date line.

Publication. The chair of this committee shall be editor of the Association publications, the e-Newsletter and The Legalaire. This committee shall be responsible for publishing and distributing the Association publications. Copies shall be furnished, via E-mail or U.S. Mail, to all Members and to designated AALS and NALS officers. The Association publications should contain, but not be limited to, notices of meetings, news items, personal items, new Members, address/name changes of existing Members, and information concerning proposed bylaw amendments. The Association publications may be entered in AALS publication contests, and the editor shall conform to AALS rules and regulations governing such contests. A publication guideline is attached as Exhibit B.

Ways and Means. This committee shall have charge of raising funds for any purpose other than collection of dues and shall devise such methods of obtaining funds as may be proper for any special project or purpose determined by the EC.

Section 2. Special Committees. From time to time, it may become necessary for the president to appoint a special committee to perform a certain task or project, subject to approval of the EC. In this event, the president shall appoint the chair and/or members of such special committee. Such special committee shall exist from the time of appointment until such time as its specific task or project has been completed. The following are several of such committees: Audit, Award of Excellence, Bosses Night, Bylaws, NALS Legal Training Course, Scholarship.

Audit. This committee shall be composed of three Members, appointed by the president, to audit the books. Said annual audit is to be completed within 30 days after the election of new officers.

Award of Excellence. This committee shall secure nominations for Award of Excellence recipient in ample time to allow nomination for the AALS and NALS Award of Excellence competitions and in accordance with the guidelines attached hereto as Exhibit C.

Bosses Night. This committee shall be in charge of the Bosses Night program, upon pre-approval by the EC. The rules and regulations and the official application form for Boss of the Year are attached to these Standing Rules as Exhibit D.

Bylaws. The parliamentarian shall chair this committee. It shall be the duty of this committee to prepare proposed bylaws. After the Association has voted upon and adopted such Bylaws, this committee shall then present a copy to the recording secretary to be attached to the minutes, with sufficient copies of the Bylaws to be forwarded to the AALS parliamentarian for approval by AALS and NALS. This committee shall make available a revised copy of the Bylaws to each Member.

NALS Legal Training Course. This committee shall also work in conjunction and cooperation with the CLEC. See www.nals.org for guidelines and helpful information about the NALS Legal Training Course. A checklist for the committee is attached as Exhibit F.

Scholarship. This committee shall inform all Members of scholarship programs, shall publicize the programs, and shall receive applications from qualified applicants. The committee shall make all necessary arrangements to select a recipient and, upon selection of a recipient, shall do all things necessary in order to enter the recipient in AALS scholarship competition. Scholarship information including rules and regulations for the Scholarship Chair, rules and regulations for the applicant, and the application form are attached as Exhibits G-J.

ARTICLE VIII

DISCIPLINARY PROCEDURES

Proceedings for the expulsion, suspension, or termination of membership of any Member can be initiated by the written complaint of any of the following: the president, president-elect, the EC, or any Member. Such complaint must be based upon one or more of the following grounds and shall state the alleged violations with specificity:

A. Violations of the NALS Code of Ethics.

B. Conduct which has injured or can reasonably be deemed to be injurious to the good name of NALS, AALS, or the Association.

C. Conduct failing to maintain a high standard of personal and professional ethics.

D. Violation of the articles, Bylaws, or any rules and regulations governing this Association, its Members, programs, or activities.

The procedures for complaints and appeals are addressed in Article VIII, Section 3 of the Bylaws.

ARTICLE IX

GENERAL PROVISIONS

Section 1. Memorials to Deceased Members.

A. A $25 memorial may be made to the Scholarship fund in the name of the deceased member and said deceased members family and/or employer shall be notified of such memorial.

B. The $25 memorial set forth in paragraph A above does not preclude the sending of flowers or a wreath which may be sent on behalf of the Association, as authorized by the EC.

Section 2. Illness of Members or Family; Death of Family Member.

A. When a Member is confined to a hospital, a plant or flowers may be sent to such Member at a reasonable cost.

B. When a member of the family of one of the Members is confined to a hospital, an appropriate card may be sent to said family member. Member of the family is designated to be one of the following: spouse, child, mother or father.

C. Upon the death of a member of the family as defined in paragraph B above, an appropriate card may be sent to the Member.

Section 3. Gifts for Outgoing President and Special Honors.

A. The outgoing president shall receive a past presidents pin or other suitable item as a gift. The outgoing president-elect shall be responsible for purchasing said gift and shall present it to the outgoing president at the installation of the new officers for the ensuing year. The Association will reimburse the president-elect for this expense.

B. The Award of Excellence recipient shall be given a plaque inscribed with the name of the Association, the recipients name, Award of Excellence, and the year. Rules and regulations for the Award of Excellence competition are attached as Exhibit C.

C. The Boss of the Year shall be given a plaque inscribed with the name of the Association, the recipients name, Boss of the Year, and year. Rules and regulations for the Boss of the Year competition are attached as Exhibit D.

D. An Outstanding New Member may be selected as directed by the membership. The Outstanding New Member shall have (a) been a member of the Association for less than one year prior to his/her selection but not more than one full year; (b) been active in the Association during the year; (c) demonstrated the ability to accept responsibility and (d) indicated the intention to continue support of the Association in every way possible including maintaining membership indefinitely. The Outstanding New Member shall be given a certificate suitable for framing during the annual Bosses Night celebration. Guidelines for selection of the Outstanding New Member are attached as Exhibit E.

E. All honorary Members shall be given a small plaque denoting this honor.

F. A small plaque denoting an honor or special achievement may be given to deserving Members at the discretion of the EC.

Section 4. Scholarship.

A. The scholarship award is designated as the Mildred Schaer Brown Scholarship.

B. The Association shall present a scholarship each year to be determined according to the Standing Rules. See Exhibits G-J.

C. The amount of the annual scholarship shall be at least $500; however, the number of scholarships and the amount to be awarded shall be determined annually by a majority vote at a regular meeting.

D. The funding of the scholarship shall be as follows: One dollar ($1.00) per capita shall be transferred to the scholarship fund upon receipt of a new Members application or renewal fee from NALS.

ARTICLE X

STANDING RULES

Section 1. Adoption.Standing Rules shall be adopted by a majority vote at any regular meeting after a 30-day notice.

Section 2. Amending or Rescinding.The Standing Rules may be amended or rescinded by a two-thirds vote at a properly called meeting at which a quorum is present.

Section 3. Suspension. Any standing rule may be suspended for the duration of a single meeting only by a two-thirds vote of the Members present. Such suspension may be for a longer period if specifically authorized by the Members.

Section 4. Grammatical and Correlation Changes. Automatic grammatical and correlation changes in these Standing Rules or amendments thereto, which in no way alter the intent of the respective standing rule or amendment thereto, shall be effective subject to the approval of the president.

* * * * * * * *

EXHIBIT A

CONTINUING LEGAL EDUCATION COMMITTEE GUIDELINES

PURPOSE: Quality Control and Advance Planning of Continuing Legal Education for the Association.

WHO IS A MEMBER OF THE CONTINUING LEGAL ED COMMITTEE?

Chairman

Bar Liaison Chair

Certification Chair

Day-in-Court Chair

NALS Legal Training Course Chair

Program/CLE Chair

A. Legal Education Meetings: To be held at a time established by the Members, to set the topics and speakers, and to provide CLE Certificates.

B. Certification: Set goals for methods for promotion of the certification programs, study groups, and encourage more use of The Legalaire.

C. Bar Liaison: Set goals to enhance our public relations image with thePulaskiCounty and Arkansas Bar Associations.

D. NALS Legal Training Courses - Basic & Advanced: To assist this committee in the overall presentation of such a course should the EC and Members determine to sponsor same.

E. Day-in-Court: Good membership opportunity. Set a program that is simple and professional.

F. Publication: To provide all legal education materials as may be requested by the editor of the Associations publication, including:

1. Establishing a bank of articles written by Members or other outside guest authors. (1-2 pages adequate)

2. Providing summaries of meetings or seminars for members unable to attend.

G. Association Sponsored Legal Education Seminar: If determined by the EC and the Members to sponsor a seminar, this committee shall be responsible for all plans and arrangements.

* * * * * * * *

EXHIBIT B

GUIDELINES FOR THE LEGALAIRE

I. THE BUDGET

A. Main reason for no publication = $$$s.

B. Publications can range from newsletters to magazines.

C. Determine costs: printing and postage.

1. To whom are we mailing?

2. How often are we mailing what to whom?

D. Revenue Sources:

1. Corporate sponsors.

2. Advertisers, set rates, publish them on the outside back cover of each issue. (Small law firm opportunities abound for a page or two of business card size ads.)

1. Employer Donations: paper, use of office copier, postage for an issue with acknowledgement to the firm in the publication.

1. Bids on printing--compare, give up space to printer for discount.
2. Distribution will be by electronic mail whenever possible and distributed via U.S. Mail to any Member who does not have access to electronic mail.

1. If necessary, distribute to Members at business or legal ed. meetings. Mail remainder.

H. Effective use of publication.

1. Promotes membership.

2. Streamlines budget.

3. Eliminates many separate mailings.

4. Commands advanced planning.

II. FORMAT WITH A PERSONALITY

A. Never-ending opportunity to be creative, but simple.

B. Examine many other publications, newspapers, advertising brochures from all kinds of professional organizations as well as standard newsstand issues.

C. Continuity -- roster of officers, table of contents and page numbering.

D. Denote regular features from special features.

E. Utilize theme issues, i.e., Christmas, Annual Meeting.

F. Use the AALS Publication Competition score sheet as the content guideline for basics. (Attachment 1)

G. Chapter rivalries enhance editors resources; GLRLSP likes to win.

H. Get as many Members names in print throughout the year as possible.

I. Test your readers with hidden messages. (Treats or even errors.)

J. Eye catching formats and layouts are a must, especially the cover. First impressions. Beware of the negative look of a booklet of stapled reports and mini-printing.

III. RESOURCE SUPPLIERS

A. Officers, chairs, members. Ask the CLE Chair to aid in obtaining legal education articles.

B. The entire legal community -- guest authors.

C. The business community at large -- computer tips, health issues, grammar, personal interest.

D. Other publications - encourage a member to rewrite or summarize rather than just reporting.

E. Establish a mug shot book so you will have pictures of Association officers and Members on hand when needed for a special article or announcement. If they dont like the picture, they will get you a new one.

F. Graphics and fillers, they are unlimited and everywhere. Set up a file and then clip, copy, reduce, and enlarge as necessary.

IV. QUALITY CONTROL - Editors Domain

A. Establish workable deadlines and enforce same. (If the deadline comes and goes and a required element is missing, go to press without it and thank those who did comply.)

B. Refer again to the AALS publication competition scoring sheet and e-mail, fax, or mail a memo to officers, CLE Chair, etc. from whom you need cooperation well prior to deadlines establishing your requirements and expectations from each of them for the next issue.

C. Camera-ready submissions are a must. Define clearly in each memo: type size, margins, one column or two, single spacing, full justification. Strive for uniformity.

* * * * * * * * * *

ATTACHMENT 1

RULES FOR AALS CHAPTER PUBLICATION COMPETITION

1. A copy of the competition rules and regulations shall be furnished to each local chapter by the Director of Public Relations no later than July 1.

2. Three non-member, independent judges shall be selected by the Director of Public Relations, subject to the approval of the (AALS) Executive Committee.

3. Each local member association shall select any three issues from its fiscal year. Three copies of each of the three issues shall be submitted to the Director of Public Relations by mail on or before April 1.

4. Each issue shall be judged and scored based on the following point system. Points assigned to each category are in parenthesis. For any evaluation based on a scale of 1 to 5 (1 is low, 5 is high).

ISSUE 1 ISSUE 2 ISSUE 3

COVER: (Scale 1-5)

Artistic Impression _______ _______ _______

Identification, Chapter/Issue _______ _______ _______

OVERALL PUBLICATION (Scale 1-5)

Originality/Appearance _______ _______ _______

General Content _______ _______ _______

CONTENT:

Presidents Message (5) _______ _______ _______

Other Officers Report (2) _______ _______ _______

Committee Report (2) _______ _______ _______

AALS News (3) _______ _______ _______

NALS News (2) _______ _______ _______

ALS/PLS Info, Mock Exam (4) _______ _______ _______

Legal Education Features (5 ea.) _______ _______ _______

Specialty Features (3 ea._______ _______ _______

BONUS POINTS: (Re: Legal Education)

Article written by member (5) _______ _______ _______

Guest authored article (3) _______ _______ _______

TOTAL POINTS EACH ISSUE: _______ _______ _______

TOTAL POINTS FOR ALL THREE ISSUES: _______

WINNER: HIGHEST SCORE = COMBINED TOTAL POINTS OF ALL JUDGES

* * * * * * * *

EXHIBIT C

GREATER LITTLE ROCK LEGAL SUPPORT PROFESSIONALS

AWARD OF EXCELLENCE COMPETITION RULES AND REGULATIONS

1. The current winner of the GLRLSP annual Award of Excellence (AOE) award shall serve as the AOE Chair until her successor is selected. In the event the current winner of the AOE award is unable to serve for any reason, the president shall appoint an AOE Chair with the approval of the EC.

2. The Chair shall issue a call for AOE nominations to all Members, with a specified deadline to return nomination forms. The AOE Chair will notify all nominees by letter, enclosing complete rules and regulations of the competition, an application form, and a specified deadline for return as soon as possible following the nomination period.

3. The Chair may use her own discretion as to any assistance needed and may select such assistance from no more than two Members who are not eligible to compete in the current competition. In that event, these three will form the AOE Committee. Upon selection of Committee members, the Chair will notify the EC.

4. All Members who have been Members for at least three years and are in good standing are eligible, with the exception of any previous first place winners during the past three years.

5. The completed application form shall be sent to the Chair. The Chair shall disqualify any material received with a postmark later than the specified deadline.

6. All entries shall be on the official application form, attached to these rules, and shall be submitted in quadruplicate to the Chair. No testimonial letters or other supporting documents shall be attached to the application. There shall be no identifying information, i.e., candidates name, area, or employer, on the application. Only the original of the application shall be signed. All information in violation of this rule shall be deleted in compliance with the application form instructions. The word limits shown under Nos. IV and V of the application, Informational Comments of Employer, Officer and Candidate will be strictly enforced. Answers are to be limited to the space provided on the fronts of the pages of the official form attached to the rules.

7. The Chair shall immediately notify any candidates whose entries have been disqualified, giving the reasons for disqualification.

8. The Chair shall select all judges subject to the approval of the EC. Two separate panels of three judges each will judge candidates. The first panel of judges must include at least one attorney and at least one female and shall rate the candidates application using the criteria outlined in paragraph 9 below. The non-attorney judges for this panel may be selected from the following groups: county officials, secretaries, legal assistants/paralegals, judges, ministers, and businesspersons. The second panel of judges must consist of at least two attorneys; the third member of this panel may be selected from one of the following groups: county officials, secretaries, legal assistants/paralegals, judges, ministers, and businesspersons. At least one of the second panel of judges shall be a female. The second panel of judges shall rate the candidates after conducting the personal interviews as outlined in paragraph 10 below. No two judges shall be representatives of a common employer. The AOE Chair will provide the judges with a copy of written guidelines and sample questions for the interview, which shall be passed on to the next chair with the GLRLSP AOE file.

9. All applicants will be judged by the first panel of judges using the following criteria:

A. Job related skills andexperience 40%

B. Service to chapter25%

C. Service to state association 25%

D. Comments by the candidate on profession 10%

10. The second panel of judges will conduct the personal interviews. The candidates will be judged on the basis of the following: neatness of appearance, poise, personality, and ability to converse. After all rating sheets are collected, the Chair and one other member, chosen by the AOE Chair, shall combine the ratings and the candidate receiving the highest rating shall be selected as the AOE recipient. In the event of a tie, the second panel of judges shall re-evaluate each candidate, and shall make a final decision.

11. The AOE Chair will be responsible for extending an invitation to all previous recipients of the GLRLSP AOE to attend the annual Bosses Night function and provide them with the appropriate reservation/registration forms.

12. The Chair shall secure the appropriate plaque for the recipient, engraved with Greater Little Rock Legal Support Professionals Award of Excellence (insert year), and the name of recipient.

GREATER LITTLE ROCK LEGAL SUPPORT PROFESSIONALS

AWARD OF EXCELLENCE COMPETITION

APPLICATION FORM

Date _______________

Home

Name ___________________________________________ Phone ___________________

Office

Address _______________________________________ Phone ____________________

_______________________________________

City ______________________________ State________ Zip _____________

Date received

By AOE Chairman __________________

I. PERSONAL HISTORY/LEGAL EXPERIENCE

Education Information

1. High School (Location, Date Graduated, Honors):

2. Post-secondary education (Location, Dates Attended, Degree Information, Honors):

3. Has candidate received PLS Certification? _____Yes _____No

Has candidate received any other certifications? _____Yes _____No

Identify:

4. Has candidate completed NALS Legal Training Course?

Basic - ___ Yes ___ No Date Completed _________________

Advanced - ___ Yes ___ No Date Completed _________________

5. Has candidate completed similar legal education courses sponsored by business, secretarial school or college?

____ Yes ____ No Identify Courses Completed:

6. Has candidate fulfilled requirements for NALS Continuing Legal Education Award (60 qualified CLE hours within 3 years)? ____ Yes ____ No

Date (month, year) issued: ________________

Renewal award, date (month, year) issued: ________________

Legal Experience

Dates Position/Type of Office Description of Duties

Legal Experience Continued

Describe your skills and abilities in 100 words or less:

II. SERVICE TO STATE, AND LOCAL ASSOCIATIONS

Service to State Association

Service to Local Association

III. COMMENTS

A. Comments by present employer, supervisor or office administrator (not to exceed 100 words)

____________________________________

Employers Signature

(Sign original only)

B. Comments by president, other officer, or AOE Chair (not to exceed 100 words).

______________________________

Officers Signature

(Sign original only)

IV. CANDIDATE ON PROFESSION (not to exceed 100 words).

____________________________________

Candidates Signature

(Sign original only)

EXHIBIT D

GUIDELINES FOR BOSS OF THE YEAR COMPETITION

1. After a date is set for Bosses Night, obtain a listing of Members from the treasurer.

2. Prepare the Boss of the Year application and distribute to Members no later than 30 days prior to the event.

3. As soon as possible after the date is set for Bosses Night, select judges and obtain EC approval. Once approved, mail one copy of each entry to each judge with instructions for selection and a specified return date. Allow 2-3 weeks before Bosses Night. When selecting judges, include at least one female, and all judges should be from the legal community.

Instructions to the judges should include the following information concerning scoring of the applications:

Nominees contribution and participation in GLRLSP (applicants are

asked to be specific, listing actual events and/or contributions) - 40 percent

Applicants opinion of bosss attitude toward applicant, office personnel,

fellow attorneys, and clients (100 words or less) - 20 percent

Applicants opinion of bosss ability as an attorney (100 words or less) - 20 percent

Additional comments by applicant (100 words or less) - 20 percent

4. At Bosses Night, introduce the Boss of the Year from the previous year, and he/she will read a portion of the entry of the recipient and introduce the new Boss of the Year.

5. As Chair, extend an invitation to all previous recipients by sending them information about the event and a registration form.

BOSS of the YEAR

Each year, the Greater Little Rock Legal Support Professionals Association honors an employer by naming him/her BOSS of the YEAR. All Members are encouraged to participate in this competition by submitting written applications. A panel of three judges will review the applications, assign points to each entry, and select the winning entry according to the total number of points.

All entries must be on the application form

provided. All word limitations listed

on the application must be observed.

The recipient will be recognized and receive a plaque at the annual Bosses Night event. The Member submitting the selected entry will be notified of the selection prior to the event.

DEADLINE FOR ENTRIES, __________, ____

Please attach the form below to the front of the original entry. If you are submitting more than one entry, attach a form to each entry.

There must be no reference by name to the boss, member, or law firm in any entry.

Entries containing such reference will be disqualified.

Mail the original and three copies of each entry to Boss of the Year Chair:

Jane Doe

The Law Firm

P.O. Box 1234

Little Rock, Arkansas 72200

______________________________________________________________________________

MEMBERS NAME: ____________________________________________________________

BOSSS NAME: _______________________________________________________________

FIRMS ADDRESS: ____________________________________________________________

____________________________________________________________

OFFICE TELEPHONE:_________________________

APPLICATION FOR

GREATER LITTLE ROCK LEGAL SUPPORT PROFESSIONALS

BOSS of the YEAR

List briefly the qualifications of your boss with reference to the following requirements. There must be no reference by name to the boss, Member or employer in any entry. Entries containing such reference will be disqualified.

1. Nominees contributions and participation in Greater Little Rock Legal Support Professionals (Be specific, listing actual events and/or contributions):

2. Applicants opinion of bosss attitude toward yourself, office personnel, fellow attorneys, and clients (100 words or less):

3. Applicants opinion of bosss ability as an attorney (100 words or less):

4. Additional comments by Applicant (100 words or less):

____________________________________

SIGNATURE

(Sign Original ONLY)

Application No.: _______________________

Date Received: ________________________

EXHIBIT E

GUIDELINES FOR OUTSTANDING NEW MEMBER SELECTION

At least 30 days prior to the Annual Bosses Night, the President-Elect shall present to the membership a list of Members who are eligible for the Outstanding New Member Award according to GLRLSP Standing Rules, Article IX, Section 3, paragraph D, as follows: The Outstanding New Member recipient shall have (a) been a member of the Association for less than one year prior to his/her selection but not more than one full year; (b) been active in the Association during the year; (c)demonstrated the ability to accept responsibility and (d) indicated the intention to continue support of the Association in every way possible including maintaining membership indefinitely. Each member may select one nominee and state the reason why the nominee deserves the award. All nominations must be received at least two weeks prior to Bosses Night. The largest number of nominations received determines the winner. A certificate suitable for framing should be prepared for presentation during the Bosses Night celebration. Some of the comments made about the winner may be used in presenting the award.

EXHIBIT F

CHECKLIST FOR NALS LEGAL TRAINING COURSE

Committee meeting to discuss curriculum, instructors, site, dates, registration fee for the course. Determine what books are going to be used and whether the cost will be included in the registration fee or the students will be billed separately. Select Coordinator.

Obtain the guidelines and forms fromNALSResourceCenter.

Complete the Legal Training Course Approval form and the Legal Training Course Itinerary form.

Collect the required biographical sketches (rsums) and if possible, a rsum from every instructor.

Request approval fromNALSResourceCenter, Education Manager. Include the following:

1. Topics to be covered.

2. List of instructors with titles and the required rsums. (Retain a copy of all rsums.)

3. Itinerary to include classroom hours and instructor for each session.

Mail the completed forms and all documentation to:

NALSResourceCenter

Education and Certification Manager

314 E. 3rd Street, Suite 210

Tulsa,OK74120

Confirm the classroom site.

Prepare flyers and other advertising media. Order textbooks.

Register students, hold first class, and distribute the textbooks. NOTE: The chapter may charge an additional fee for the books or include the cost in the registration fee. Make sure that you have planned for this event.

Forward a list of the registered students and $10 fee per student to theResourceCenterwithin thirty (30) days from the start of the first session. Make all checks payable to NALS. DO NOT SEND CASH.

Complete, if desired, the Notice of Intent to Offer the ALS Exam and send it with the applications and fees prior to the application deadline.

Administer the final examination forwarded to you by theNALSResourceCenter. Only make enough test copies for the current students; please DO NOT make extra copies.

Request certificates of completion fromNALSResourceCenterby completing and submitting the Legal Training Course Student Record of Course Completion. This forms should be typewritten and should include the names (correct spelling, please) of those students who met the attendance requirement and made a score on the NALS final examination greater than 70 percent. You should also include the hours of attendance for each student.

Present certificates and complete thank you letters to instructors, students, and committee members.

Arrange for a NALS Certified Administrator to conduct the ALS examination.

EXHIBIT G

MILDRED SCHAER BROWN SCHOLARSHIP PROGRAM

1. This annual scholarship is available primarily to Members and immediate relatives of Members and secondarily to the general public. The purpose of this scholarship is to assist those in financial need with secondary education in a program accredited by the Arkansas Board of Higher Education. The award shall be used for the fall semester or quarter of the year in which the award is given.

2. At least one scholarship shall be awarded each year with the amount to be recommended by the EC and approved by the Members. The amount of the scholarship is set forth in the Standing Rules, Article IX, Section 4. In the event that at least one applicant is not selected, then the scholarship funds shall be retained in the scholarship fund.

3. The scholarship chair shall have the authority to select a panel of three judges to be composed of one educator, one judge or attorney, and one business executive; one of whom shall be designated as panel chair. The panel so selected shall be subject to approval by the EC and shall be approved no later than the January meeting.

4. Applications for this scholarship shall be on forms approved by the EC and approval shall be given no later than the January meeting of the Association.

5. The scholarship chair shall be granted the authority to award the scholarship if there is only one qualified applicant for the award. It is the responsibility and duty of the scholarship chair to notify the EC of this occurrence as soon as possible after the close of the application period. If there is more than one applicant for the scholarship award, then the chair shall submit all qualified applications to the panel of judges who shall select the winner and the first runner-up.

6. The recipient of the award shall be notified in writing by the scholarship chair as soon as possible after the close of the application period.

7. Forfeiture of award:

a. In the event the winning applicant is unable to accept the award, the runner-up will be offered the award.

b. In the event the runner-up cannot accept the award, the Association shall retain the funds designated for said scholarship.

8. Exhibit H is for guidance purposes to the scholarship chair. Exhibits I and J are rules and regulations for guidance to the applicant to complete the application and the actual application.

EXHIBIT H

RULES AND REGULATIONS FOR THE CHAIR

OF THE MILDRED SCHAER BROWN SCHOLARSHIP AWARD

As scholarship chair it is your task to notify the membership of the Mildred Schaer Brown Scholarship, coordinate the program, obtain applicants forms, select judges, and follow all rules and regulations as set forth in the Standing Rules. Deadlines must be recognized and observed.

1. The scholarship chair shall provide to Members and appropriate departments of local high schools on or before March 1 the Exhibits I and J which include the rules and regulations for applicants and the application for the Mildred Schaer Brown Scholarship. The purpose of this scholarship is to benefit the Members by providing financial assistance for the continuation of education. Any Member in good standing as well as their immediate families shall be eligible to apply. If there are no applicants from Members in good standing or their immediate families, then this scholarship shall be available to the general public. The application and all attachments must be submitted in triplicate.

2. The scholarship will be awarded on the basis of scholastic achievement, leadership ability, and the financial need of the applicant.

3. The applicant must: (a) be a high school senior; a person currently enrolled in a school of advanced education; or a person which will be enrolled in a school of advanced education, as recognized by the Arkansas Board of Higher Education, beginning not later than the fall quarter or semester of the year in which this award is given; (b) have a grade point average of 3.0 or higher on a 4.0 scale; and (c) be in need of financial assistance.

4. Previous applicants are eligible.

5. Application must be postmarked no later than April 15. ANY APPLICATION POSTMARKED AFTER THAT DATE WILL BE DISQUALIFIED.

6. The scholarship chair shall select, subject to the approval of the EC, a panel that shall consist of one educator, one judge or lawyer, and one business executive who shall review the applications and select the recipient and first runner-up. In the event there is only one qualified applicant, the scholarship chair shall be granted the authority to declare said applicant as the recipient of this award.

7. Prior to submitting the applications to the judges, the scholarship chair shall detach from each application the name and address of the applicant as well as any information identifying the applicant. The scholarship chair shall assign each application a number and shall keep the identity of each applicant confidential until a final decision has been made.

8. The scholarship chair shall prepare a ballot for each application for the judges. Said ballots shall be returned to the scholarship chair no later than May 20.

9. The scholarship chair shall tally the votes. On or before June 1, the scholarship chair shall notify the president and the selected recipient by written confirmation.

10. The scholarship chair shall notify the selected recipient in writing that the scholarship check will be presented at the Bosses Night event.

EXHIBIT I

RULES AND REGULATIONS FOR APPLICANTS OF THE

MILDRED SCHAER BROWN SCHOLARSHIP AWARD

1. The scholarship will be awarded on the basis of scholastic achievement, leadership ability, and financial need of the applicant. The scholarship may first be offered to any Member in good standing or immediate family of a Member in good standing. If a qualified application is not received from a Member in good standing or immediate family of a Member in good standing, then this award shall become available to the general public. The general public is encouraged to apply promptly because any application received after the deadline will be disqualified and there will not be a separate application period for nonmembers.

2. The applicant must: (a) be a high school senior; a person currently enrolled in a school of advanced education; or a person who will be enrolled in a school of advanced education, as recognized by the Arkansas Board of Higher Education, beginning not later than the fall quarter or semester of the year in which this award is given; (b) have a grade point average of 3.0 or higher on a 4.0 scale; and (c) be in need of financial assistance.

3. The application and all attachments must be delivered, in triplicate, to the scholarship chair. Application, if mailed, must be postmarked no later than April 15. ANY APPLICATION POSTMARKED AFTER THAT DATE WILL BE DISQUALIFIED.

4. On or before June 1, the selected recipient shall be notified.

EXHIBIT J

APPLICATION FOR THE MILDRED SCHAER BROWN SCHOLARSHIP AWARD

IDENTIFYING NUMBER: _____________________ (to be assigned by the Scholarship Chair)

NOTE: This form and attachments must be submitted in TRIPLICATE. (Copies are acceptable.)

1. Grade point average ___________________________

2. Attach a one-page letter of recommendation addressed to the Mildred Schaer Brown Scholarship Award Selection Committee from the applicants educator, counselor or principal in the following format:

a. Paragraph one the applicants activities and leadership record;

b. Paragraph two the applicants personal traits, character, personality, ambitions, and home background.

c. Paragraph three the applicants financial need.

3. Attach two additional letters of recommendation from someone other than a GLRLSP Member or member of the applicants family. Said letters may only be one page in length and must indicate the relationship of the writer to the applicant. Said author of the letter must sign the letter.

DO NOT USE THE NAME OF THE APPLICANT, HE OR SHE, THE NAME OF THE SCHOOL THEY WILL BE ATTENDING OR GRADUATING FROM, THE CITY OR COUNTY IN WHICH THE APPLICANT RESIDES, OR GIVE ANY INDICATION WHATSOEVER AS TO THE GENDER OR LOCALITY OF THE APPLICANT.

4. The applicant shall attach to each copy of the application a one page UNSIGNED autobiographical statement in narrative form prepared, and preferably typed, indicating applicants date of birth; academic, community, and social activities; family background, hobbies and interests, and a statement of aims and goals for the future.

PERSONAL INFORMATION

NAME: ______________________________________________________________________

ADDRESS: ___________________________________________________________________

AGE: __________ PHONE NO.:_________________________

SCHOOL: ____________________________________________________________________

ADDRESS: ___________________________________________________________________

PRINCIPAL: __________________________________________________________________

DATE OF GRADUATION:_______________________________________________________

SIGNATURE:_______________________________________ DATE: ____________________

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